EPF Passbook Download: Step-by-Step Guide for 2025

The EPF passbook is an important document that shows your total contributions, interest credited, and any withdrawals made from your Employees’ Provident Fund (EPF) account. It helps you monitor retirement savings and confirm your employer’s deposits. Checking your PF passbook regularly ensures transparency and better control over your finances. This guide explains the simple steps for EPF Passbook Download, making it easier for you to manage your provident fund account.

What Is an EPF Passbook?

An EPF passbook is an online statement that displays all monthly contributions made by both the employee and employer to the EPF account. It allows you to check your EPF balance, interest credited, and complete transaction history. To view the passbook, you must first register your UAN on the EPFO Portal. Once registered, the passbook is available for viewing or download after six hours.

How to Check an EPF Passbook Online?

You can conveniently view your EPFO passbook online using the official EPF Portal. To access or download the passbook, you must be a registered EPF member. After registration, you can check or download your EPF passbook using the following options:

• Via the EPF Portal
• Through the UMANG App

EPF Passbook Download from the EPF Portal

Members can easily view and download their EPF passbook online by following these steps:

• Visit the official EPFO website.
• Under the Our Services section, click on For Employees.
• Select the Member Passbook option.
• Log in using your UAN and password.
• Your EPF account will appear under Select Member ID.
• Click on View Passbook.
• Your EPF passbook will open in a new tab as a PDF.
• Select the Download Passbook option to save your EPF passbook.

Download EPF Passbook from the UMANG App

Employees can easily download their EPFO Passbook through the UMANG app without visiting the EPF portal. Follow the steps below:

• Install the UMANG app on your mobile phone or laptop.
• Go to the All Services section and select EPFO.
• Open Employee Centric Services and choose View Passbook.
• Enter your UAN; an OTP will be sent to your registered mobile number.
• Enter the OTP on the UMANG app to continue.
• You will see the Member IDs of all EPF accounts linked to your UAN.
• Select the desired Member ID to view or download your EPF passbook.

How to View the UAN Passbook Online?

Follow the steps below to access your UAN passbook online:

Step 1: Visit the EPFO website and click on UAN Passbook. Log in using your UAN, password, and the captcha code.

Step 2: After logging in, select the Passbook option from the dashboard.

Step 3: Choose the EPF account linked to your UAN.

Step 4: Your EPF passbook will be displayed on the screen.

Step 5: You can view or download the passbook in PDF format for tracking contributions or keeping it for future reference.

Your UAN Passbook provides a clear overview of your EPF savings. To maximize returns, you can also consider converting your EPF withdrawals into a Fixed Deposit offering up to 7.30% p.a. interest. Check the latest FD rates for more details.

Who Can Access the EPF Passbook Online?

Most EPF members can easily view their passbook online through the EPFO Login portal. However, the following individuals are not eligible for online access:

• Inoperative members: Those whose EPF accounts have remained inactive for a long period due to no contributions.
• Settled members: Individuals who have withdrawn their full EPF balance after retirement or leaving their job.
• Exempted establishment members: Employees working in organizations that maintain their own EPF trusts and are exempt from EPFO’s direct management.

Services Available on the EPFO Member Passbook Portal

The EPFO member passbook portal provides several useful services, including:

• Viewing a summary of your EPF passbook
• Checking your personal profile and updated KYC details
• Viewing and downloading your EPF passbook
• Tracking the status of EPF claims
• Using calculators for EPF, EDLI, and EPS (pension)

How to Generate a Password to Check Your EPF Passbook

Every EPF account has an online passbook that you can access after activating your Universal Account Number (UAN) on the EPFO portal. If you need to create or reset your password, follow these steps:

• Visit the UAN Member e-Sewa Portal.
• Click on Forgot Password.
• Enter your UAN and the captcha code, then select Submit.
• Provide your personal details such as name, date of birth, and gender, and click Verify.
• Enter the mobile number registered with your EPF account.
• Submit the OTP received on your mobile number.
• You will be redirected to the password reset page.
• Create a new password, confirm it, and click Confirm.

Your password will be successfully updated, and you can log in with your new credentials to view or download your EPF passbook online.

How to Check EPF Claim Status via the EPF Passbook Portal

You can easily track the status of your EPF claims using the EPF passbook portal. Follow the steps below:

Step 1: Log in to the EPF member passbook portal using your UAN and password.

Step 2: Click on the Claims tab.

Step 3: The dashboard will display a summary of your claim activity, including:

• Total number of claims filed
• Number of approved or settled claims
• Number of rejected claims
• Number of claims pending or in process

How to View Your Service History via the EPF Passbook Portal

You can also check your complete service history through the portal. Here’s how:

Step 1: Log in to the EPF member portal with your UAN and password.

Step 2: Navigate to the Service History tab.

Step 3: Your service record will appear, showing:

• Total years of service
• Start and end dates for each employer
• NCP (Non-Contributory Period) days
• Employer details

This helps you verify employment timelines and ensure all EPF contributions are correctly recorded.

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