An EWay Bill Portal is an electronic document that records the movement of goods from one place to another. Under the GST regime, it is mandatory for the transport of goods valued over Rs. 50,000. The bill is generated through the EWay Bill Portal and remains valid for a specific duration.
E-Way bills can be created via multiple channels, including SMS, the Android app, or API integration, allowing seamless data transfer across locations. Once generated, an eWay Bill Number (EBN) is assigned, serving as a reference for the supplier, recipient, and transporter, thereby ensuring smooth tracking and compliance with GST regulations.
Objectives of the E-Way Bill
The E-Way Bill system is designed to streamline and improve the transportation of goods across India. Its key objectives include:
Unified Process: Provides a single, standardized system to track both inter-state and intra-state movement of goods, ensuring consistent compliance nationwide.
Paperless Environment: Digitizes the entire process, eliminating the need for physical paperwork and making goods transportation faster and more efficient.
Enhanced Service Delivery: Speeds up the supply chain by offering quick access to data and services from any location.
Reduced Physical Interaction: Minimizes direct contact with government departments, making the movement of goods more convenient and hassle-free.
Real-Time Tracking: Enables real-time monitoring of goods, promoting transparency and ensuring adherence to GST regulations.
Who Should Generate an E-Way Bill?
The responsibility of eWay Bill Generate lies with the following parties:
- Registered Person (Supplier): The individual or business sending the goods.
- Registered Person (Recipient): The individual or business receiving the goods.
- Transporter: The party responsible for transporting the goods.
Who Should Generate an E-Way Bill?
An E-Way Bill is a mandatory document for transporting goods valued above ₹50,000 under the GST framework. The responsibility of generating this bill lies with specific parties involved in the movement of goods. Registered suppliers who are sending the goods must generate the E-Way Bill to ensure compliance. Similarly, registered recipients receiving the goods are also responsible for generating the bill in certain cases. Additionally, the transporter, who physically carries the goods from one place to another, may be required to generate the EWay Bill Portal if neither the supplier nor recipient does so. Generating the bill ensures smooth transit, accurate record-keeping, and compliance with GST regulations, preventing penalties during transportation.
Documents Required to Generate an EWay Bill Portal
Basic Information: To generate an E-Way Bill, certain essential details are required, including the GSTIN of the supplier and recipient, invoice number and date, HSN code, and the recipient’s name and address.
Transportation Information: Accurate transport details must be provided, such as the transporter ID and vehicle number.
Additional Information:
Some additional details are also needed while filling the portal:
- Estimated distance of transportation in kilometres.
- Purpose of transportation, such as supply, export, or job work.
- Reasons for extending validity, if necessary, like vehicle breakdowns or natural calamities.
E-Way Bill Generation Process
- Register on the Portal: Sign up on the E-Way Bill portal using your GSTIN to obtain login credentials.
- Log in to the Portal: Access the portal by entering your username and password.
- Generate a New Bill: Select the ‘Generate E-Way Bill’ option to create a single bill for your consignment.
- Bulk Generation: For multiple consignments, use the ‘Generate E-Way Bills in Bulk’ feature to save time and streamline the process.
Method 1: Online E-Way Bill Generation Through Portal
Individuals or entities under SEZ e-way bill GST applicability can generate bills online by following these steps:
- Log in to the EWay Bill portal using your GSTIN credentials.
- Navigate to the E-Way Bill section and click “Generate New”.
- Select ‘Outward’ for supplying goods or ‘Inward’ for receiving goods.
- Enter the invoice number, date, and choose the relevant subtype.
- Fill in the GSTIN of both supplier and recipient.
- Add HSN code, product description, and quantity of goods.
- If applicable, include the vehicle number and transportation distance.
- Submit the form to generate the E-Way Bill, which will have a unique EWB number.
Steps to Download an E-Way Bill
Follow these steps to download an E-Way Bill from the portal:
- Enter the generated or received E-Way Bill Number (EBN) in the designated field.
- Provide the date of generation of the E-Way Bill.
- Enter the GSTIN of the person or company that generated the bill. If there is no GSTIN, use “URP” (Unregistered Person).
- Input the invoice number linked to the E-Way Bill.
- Complete the captcha verification and click “Go” to download the bill.
- Always carry a printed or digital copy of the E-Way Bill during transit to ensure compliance and avoid penalties.
FAQs About Eway Bill Portal
1. What is the Eway Bill Portal?
The Eway Bill Portal is an online platform provided by the government of India to generate, manage, and track E-Way Bills for the movement of goods under the GST framework. It ensures transparency and compliance during transportation.
2. Who can use the Eway Bill Portal?
The portal can be used by registered suppliers, recipients, and transporters who are required to generate or manage E-Way Bills for goods valued above ₹50,000.
3. How do I register on the Eway Bill Portal?
Businesses must register using their GSTIN (Goods and Services Tax Identification Number). After registration, login credentials are provided to access all features, including bill generation, modification, and cancellation.
4. Can I generate E-Way Bills in bulk on the portal?
Yes, the portal allows users to generate multiple E-Way Bills at once using the bulk generation feature, saving time for businesses with several consignments.